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Manager, Finance and Administration Department

Company: Meba Microfinance Institution (Meba MFI)

Reports to: Chief Executive Officer

Department: Chief Executive Officer / Finance and Administration Department

Location: Head Office

Career Level: Managerial Level

Employment Type: Full-time

Deadline: Within 5 working days from this announcement

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Job Description

The Manager, Finance and Administration Department plans, organizes, supervises, directs, and controls the financial, accounting, investment, and share management activities of the company. The role holder formulates broad financial and investment policies; ensures the existence of appropriate accounting, fund management, and financial reporting systems; and ensures the accuracy and validity of all financial records and payments.

Additionally, this position coordinates, directs, and controls the human resource, property, and general services of the company. This includes managing recruitment, placement, transfers, performance management, compensation, benefits administration, employee relations, training, and discipline, as well as overseeing property administration and common office services.

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Major Duties and Responsibilities

Finance and Accounting

• Plans, organizes, supervises, and controls financial, accounting, investment, and share management activities in accordance with policies, procedures, and strategic goals.

• Ensures financial recording and reporting are undertaken according to International Financial Reporting Standards (IFRS).

   

• Ensures the establishment of proper financial management systems, policies, and procedures that adhere to legal requirements and IFRS implementation.

   

• Ensures headquarter and branch financial transactions are timely and accurately recorded, and periodic financial statements and performance reports are prepared for in-house and statutory purposes.

• Ensures tax payables of the company are properly prepared and paid to the tax authorities on time.

• Ensures all detailed financial transactions are journalized and posted properly.

• Ensures reconciliation of bank statements and other accounts are done regularly and takes action on outstanding items in time.

• Ensures all financial records, unused pads, cheques, journals, cards, and other documents are safely kept.

• Ensures payroll is prepared and paid timely, and all receivable and payable accounts are settled in time.

• Facilitates external auditors during annual examinations of the books of accounts of the company.

• Ascertains that up-to-date fixed asset register books of the company are properly kept and depreciation is periodically computed.

• Analyzes and evaluates periodically the timeliness, applicability, and practicality of company accounting, budgeting, costing, and cash management methods.

• Follows up to ensure loan repayments and other collections are made in time and summary reports are duly prepared.

• Ensures the maintenance of an up-to-date shareholders register and discharges all duties regarding transactions for share dealings.

• Prepares and consolidates periodic financial statements and reports for in-house and statutory purposes.

• Ensures all necessary documents are in place and approvals are duly obtained before payment is affected.

• Prepares the consolidated annual budget of the company and implements the budgetary control system.

• Conducts periodic financial projections on the availability and utilization of idle funds, ensuring surplus funds are managed prudently.

• Provides advice to top management on matters related to investment and finance.

Human Resource and Administration

• Plans, organizes, coordinates, directs, and controls all human resource management, property administration, and provision of general services.

• Develops human resource management and property/general services administration policies and procedures and implements them upon approval.

• Administers recruitment, selection, placement, transfer, promotion, compensation, and performance management functions in compliance with governing policies.

• Assesses and controls current and future human resource needs, including succession planning for key posts and the administration of retirement plans.

• Reviews all employee benefit programs, including management compensation plans, salary administration, bonuses, incentives, and per diem rates, recommending adjustments as needed.

• Oversees the completeness and analysis of HR information, and the organization and maintenance of personnel records required by law and regulations.

• Motivates all staff and ensures dedication to the mission of the MFI.

• Sets employee performance standards required to achieve short and long-term objectives and goals.

• Develops and implements an objective, result-based employee performance appraisal system for internal promotion, salary increments, and training.

• Authorizes expenses related to procurement of goods, services, and benefits as per set procedures and authorization limits.

• Directs the conduct of training need assessments and ensures the execution of training programs using internal resources or outsourced services.

• Ensures required human resources, services, facilities, and supplies (formats, stationery, furniture, equipment, vehicles, fuel, etc.) are sufficiently provided and properly utilized.

• Undertakes procurement, storage, and distribution services as per established policies and directives.

• Oversees the management and maintenance of company property (buildings, vehicles, equipment, furniture, etc.).

• Ensures appropriate insurance coverage is provided for human and other resources, and pursues insurance claims when damages occur.

• Provides advice to other organs of the company on matters related to HR management and general administration.

• Handles personnel grievances, undertakes necessary investigations, and submits recommendations to management.

• Enforces disciplinary measures and maintains harmonious work discipline.

• Prepares and submits the annual plan, budget, and periodic performance reports of the department.

• Evaluates the performance of subordinates.

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Job Requirements

Education

• Minimum of a First Degree from a recognized higher learning institution in BA, MBA, MA, or MSc in Accounting, Economics, Management, or related fields.

Experience

• 6 years of relevant experience for First Degree holders, or 4 years of relevant experience for Master’s Degree holders.

• Out of the total experience, at least 2 years must be in a managerial position.

• Excellent understanding of innovative systems and IT infrastructures in managing MFIs.

• Clear understanding and experience of the micro-finance industry.

• Demonstrated experience leading and building cohesive, high-performing teams.

Skills and Values

• The ability to think strategically and solve problems.

   

• The ability to work independently and as part of a team.

   

• The ability to manage risk and make sound decisions.

   

• Experience in leading an extended multi-branch network.

   

• Capability and willingness to lead the organization forward.

   

• Self-directed, flexible, and creative.

• Commitment to the institution’s social mission and corporate values.

• Proficient in basic applicable software.

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How To Apply

Interested applicants should submit their application online within 5 working days from this announcement.

Required Documents

Before accessing the link, please ensure you have ready:

• An updated Curriculum Vitae (CV)

• Scanned copies of credentials and testimonials

• An application letter outlining how your experience and education fit this vacancy

Submission Link

Please submit your application package by filling out the official registration form here:

👉 Meba MFI Application Form

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