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Cashier Accountant

Organization: Positive Action for Development (PAD)

Required Number: 1 (One)

Duty Station: Dubluk Woreda, Borena Zone, Oromia Regional State

Location Type: Field Office-based

Career Level: Junior Level (1-3 years experience)

Employment Type: Contractual, project-based position subject to project funding and duration

Deadline: June 26th, 2026

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Job Summary

The Cashier Accountant is responsible for the accurate and timely processing of all financial transactions, maintaining the petty cash fund, and supporting the smooth operation of the finance department under the Project in Dubluk Woreda. The role holder will act as the primary custodian of cash, ensuring that all disbursements and receipts are handled with the highest integrity, transparency, and compliance with organizational policies and donor regulations. This position is critical for maintaining the day-to-day financial integrity of the organization’s field operations.

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Key Duties and Responsibilities

Cash Management & Transactions

• Serve as the primary custodian of petty cash, ensuring its safe and secure storage at all times in compliance with organizational security protocols.

• Process cash disbursements for approved operational expenses, including per diems, transportation costs, and minor procurement, strictly against approved payment vouchers and supporting documents.

• Collect and receipt all cash incoming to the office, such as program participant contributions, vendor deposits, or any other organizational revenue, issuing official receipts immediately.

• Ensure all cash transactions are accurately recorded in the cash book on a daily basis, with no discrepancies between physical cash and book balance.

• Perform daily cash counts, reconciling the physical cash balance with the cash book, and prepare a daily cash position report for the Finance Officer/Manager.

Payment Processing & Verification

• Review all payment requests for accuracy, completeness, mathematical correctness, and adherence to the authorized budget lines before disbursement.

• Verify that all supporting documentation (invoices, receipts, delivery notes, approval signatures) are in order and compliant with organizational and donor policies.

• Prepare and process checks and bank transfers for larger payments, ensuring they are correctly filled out and signed by authorized signatories.

• Coordinate with program and logistics staff to ensure timely payment for project activities, such as vendor settlements and participant incentives.

Record Keeping & Documentation

• Maintain a systematic and organized filing system for all financial documents, including payment vouchers, receipt books, bank statements, and petty cash logs.

• Ensure all financial documentation is properly labeled, sequentially numbered, and easily retrievable for internal reviews or external audits.

• Stamp all paid documents as “PAID” with the date to prevent duplicate payments.

• Assist in the preparation of documentation for monthly financial closures and audit exercises.

Banking & Reconciliation

• Prepare bank deposit slips and make daily cash deposits as per organizational policy to minimize cash held on-site.

• Liaise with the bank on behalf of the organization for routine transactions, obtaining statements, and managing change requirements.

• Assist in the monthly bank reconciliation process by providing cleared checks and deposit details to the finance team.

Compliance & Accountability

• Ensure strict adherence to the organization’s Finance Manual, Anti-Fraud Policy, and Donor Compliance Guidelines.

• Uphold the principles of transparency and accountability to affected populations (AAP) by ensuring program participants receive correct and timely payments.

• Immediately report any instances of fraud, bribery, or discrepancy to the Finance Manager.

• Maintain confidentiality regarding all financial information and transactions of the organization and its beneficiaries.

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Qualifications and Requirements

Qualification:

Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

Work Experience:

• Minimum of 2-3 years of relevant work experience as a Cashier, Accountant, or Finance Assistant, preferably within an NGO, humanitarian organization, or corporate environment.

• Experience working with NGOs and donor-funded projects is an advantage.

• Experience working with government agriculture structures and community institutions is preferred.

Language:

Proficiency in English and Fluency in the local language(s) of the project area are mandatory.

Technical Competencies

• Proven experience in cash handling, basic bookkeeping, or financial administration.

• Solid understanding of basic accounting principles and internal controls.

• Proficiency in Microsoft Office, particularly strong Excel skills (spreadsheets, formulas, basic data analysis).

• Experience using accounting software (e.g., Peachtree, QuickBooks, Odoo, or other ERP systems) is highly desirable.

• Knowledge of petty cash management and documentation standards.

Core & Behavioral Competencies

• High level of integrity, honesty, and professional ethics.

• Strong attention to detail and a high degree of numerical accuracy.

• Excellent organizational and time management skills with the ability to meet strict deadlines.

• Ability to work under pressure in a fast-paced, sometimes fluid, operational environment.

• Proactive, disciplined, and able to work with minimal supervision.

• Strong interpersonal skills and the ability to work effectively within a diverse team.

• Action facilitations, Communications, Ethics & Values, Teamwork, Behavioral Flexibility, Client Orientation, Initiative, Interpersonal Relations, Reasonable Judgment.

Other Considerations:

• Willingness to travel frequently to field locations, including remote areas.

• Commitment to upholding humanitarian values and the organization’s mission.

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Equal Employment Opportunity

PAD promotes fairness, equity, and diversity in the workplace. We welcome applications from qualified individuals of all backgrounds, regardless of gender, age, disability, ethnicity, religion, or other personal status. Hiring decisions are made solely based on skills, experience, and suitability for the role. PAD is committed to creating a respectful and inclusive environment where all staff can thrive, contribute meaningfully, and grow professionally.

Zero Tolerance for Misconduct

PAD maintains zero tolerance for abuse, harassment, exploitation, or misuse of power. All staff, volunteers, and partners are expected to follow PAD’s policies and uphold our values at all times. All successful candidates will undergo background checks and must adhere to PAD’s code of conduct and safeguarding principles.

Recruitment Flexibility

PAD reserves the right to recruit more than the required candidates from this announcement, and keep qualified applicants in our database for future similar roles.

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Perks + Benefits

• Medical Allowance

• Transport Allowance

• Training Opportunities

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How To Apply

Application Process

Candidates interested in the position should submit:

• CV with relevant documents (education certificates, experience, etc.). All documents must be combined into a single file.

• Motivation/Cover Letter including current salary and salary expectations is recommended.

Submission Instructions

• All applications should be submitted by email using: job@padethiopia.org

• Applications must specify the Cashier Accountant. Applications that do not mention the position or lack clear position details may not be considered.

Selection Process

• Only selected candidates will be contacted.

• Fair and transparent evaluation based on qualifications, experience, and competencies, including written and interview exam results.

• Hiring decisions aligned with PAD’s values of equity, integrity, and professionalism.

• Applicants who do not follow the procedures will be disqualified immediately.

Contact for additional Information

• Email: job@padethiopia.org

• Website: www.padethiopia.org

• Phone: 0948787677 or 0936280820

Important Notice on Recruitment Fraud

If you encounter any misconduct, fraud, or corruption related to PAD’s recruitment process or operations, please report immediately via:

• Email: safeguarding@padethiopia.org

• Link: https://one-pad.org/guest_new/public_add_issue

• Toll Free Hotline: 9135

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